Hand Plus Robotics is Executive Administrator to join a multidisciplinary product development team with a devise background. The role will primarily consist of overseeing administrative operations of the business, in charge of the company’s day-to-day functions as well as supporting the technical staffs. This is an excellent opportunity to get involved in a high-tech and high growth company and learning in bringing technology from lab to market.

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Roles and Responsibilities:

 

As an executive Administrator, you will be providing day-to-day operational support of the company specifically in the following

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• General Admin

  • Manage CEO/CTO’s schedule

  • Coordinate client visits to the office

  • Prepare reports for meetings

  • Keep records of meetings and company events

  • Preparation and updating of company policies

  • Coordination with relevant Government Agencies

  • Coordinate with senior management in running office and lab operations

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• Business Development

  • Help develop marketing plans

  • Assist in maintaining website and social media accounts

  • Researching on marketing materials and preparing them for report consolidation

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• HR

  • Process applications, requests, and other HR forms (including but not limited to checking for correctness, validating data, inputting in HR software, and recommending for decision)

  • Maintain manpower database (Hand Plus uses online HR software)

  • Provide admin support in recruitment (preparation of job description, posting in relevant channels, vetting through applications, recommending those for further processing), on-boarding (briefing on company policies, processing visa application, general orientation of staffs, contract preparation)

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• Light Bookkeeping

  • Process reimbursement claims (including but not limited to checking of submitted receipts, costs, taxes, validating expense accounts)

  • Preparation of purchase orders

  • Reconciliation and managing billing matters

  • Inputting expenses in accounting software

  • Monitoring payment status and updating payment records

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• Reporting to CEO and/or Other Appointed Supervisor

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 Job Requirements: 

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• Diploma/Degree from relevant disciplines, preferably in Business Administration / Finance / Accounting

• Experience in General Administration (HR & Finance) is preferred

• Proficient in MS Office applications like Excel, Words and PowerPoint

• Basic skills in data administration and analysis and financial management skills

• Excellent interpersonal and communication skills

• Self-driven and motivated

• Willing to learn and adaptive to changes

• Good organization skills and meticulous

• Able to multi-task, be resourceful and work within tight timelines

• Able to work independently

• A good team player

• Fluent Conversational and Reading in English, Chinese and Malay

 

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Work Location:

 

Malaysia

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Starting date:

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Immediate, Full-time 

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Application Procedure:

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• Click the "APPLY" button below to apply -- it will redirect you to our Indeed Jobs company page. 

• An interview will be conducted for each profile fitting the requirement. We encourage applicants from other allied discipline to apply.

• We welcome student who wants to have a unique internship experience in a robotics company.