

Executive Administrator
Hand Plus Robotics is Executive Administrator to join a multidisciplinary product development team with a devise background. The role will primarily consist of overseeing administrative operations of the business, in charge of the company’s day-to-day functions as well as supporting the technical staffs. This is an excellent opportunity to get involved in a high-tech and high growth company and learning in bringing technology from lab to market.
Roles and Responsibilities:
As an executive Administrator, you will be providing day-to-day operational support of the company specifically in the following
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General Admin
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Manage CEO/CTO’s schedule
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Coordinate client visits to the office
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Prepare reports for meetings
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Keep records of meetings and company events
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Preparation and updating of company policies
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Coordination with relevant Government Agencies
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Coordinate with senior management in running office and lab operations
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Business Development
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Help develop marketing plans
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Assist in maintaining website and social media accounts
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Researching on marketing materials and preparing them for report consolidation
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- HR
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Process applications, requests, and other HR forms (including but not limited to checking for correctness, validating data, inputting in HR software, and recommending for decision)
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Maintain manpower database (Hand Plus uses online HR software)
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Provide admin support in recruitment (preparation of job description, posting in relevant channels, vetting through applications, recommending those for further processing), on-boarding (briefing on company policies, processing visa application, general orientation of staffs, contract preparation)
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Light Bookkeeping
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Process reimbursement claims (including but not limited to checking of submitted receipts, costs, taxes, validating expense accounts)
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Preparation of purchase orders
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Reconciliation and managing billing matters
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Inputting expenses in accounting software
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Monitoring payment status and updating payment records
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Reporting to CEO and/or Other Appointed Supervisor
Job Requirements:
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Diploma/Degree from relevant disciplines, preferably in Business Administration / Finance / Accounting
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Experience in General Administration (HR & Finance) is preferred
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Proficient in MS Office applications like Excel, Words and PowerPoint
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Basic skills in data administration and analysis and financial management skills
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Excellent interpersonal and communication skills
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Self-driven and motivated
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Willing to learn and adaptive to changes
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Good organization skills and meticulous
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Able to multi-task, be resourceful and work within tight timelines
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Able to work independently
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A good team player
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Fluent Conversational and Reading in English, Chinese and Malay
Work Location:
Malaysia
Starting date:
Immediate, Full-time
Application Procedure:
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Click the "APPLY" button below to apply -- it will redirect you to our Indeed Jobs company page.
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An interview will be conducted for each profile fitting the requirement. We encourage applicants from other allied discipline to apply.
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We welcome student who wants to have a unique internship experience in a robotics company.
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